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Why Use Cloud-Based Software?

When discussing software solutions with our customers, two questions we often hear is “what is cloud-based software?”, closely followed by “why should I use cloud-based software?”. We hear this so often, I have written this blog to help.

What is cloud-based software?

Put simply, cloud-based software (technically called Software as a Service, or SaaS) is software which is run on a central group of servers (the cloud) which sends the software to you via the internet and a web browser.

8 Benefits of cloud-based software

1) Security

Did you hear about the Glibc bug found last week? Or one of the unfortunately common reports of laptops being stolen? These are both examples of one of the many scenarios where cloud computing can help to keep your data more secure, as most cloud providers will perform all of the security updates for you and all the information is kept on a secure server, not an unencrypted laptop.

2) Stop Worrying About Your IT

With cloud-based software, all of the underlying IT is managed by your provider. This means that you don’t have to worry about managing these in-house, leaving you more time to concentrate on the parts of the business that makes you money. With our cloud-based software all you need is a computer, web browser and an internet connection; something you already have to read this.

3) Environmentally friendly

As cloud computing lets you easily increase and decrease your storage and other important computing resources (like processing ability) when you need it, you only use up the amount of energy that you need. If you have your software hosted locally, it’s likely that you will have spare capacity, meaning you’re using more energy than you need to.

4) Stop & think before buying a server

Cloud computing cuts out the high cost of buying in hardware and paying someone to install it. Usually, you pay on a monthly or annual basis meaning you don’t have to worry about financing all the hardware at once to get started, plus hefty lump sums when it comes to replacing parts.

5) Software Updates

How many times have you had a new copy of your software come out that either you have had to use a CD or download an update and wait for it to run before you can use that crucial piece of software? If you times that by every computer in your business, you soon realise how much time each update costs you! With cloud-based software, each update is done by the providers and, usually, at the time of the lowest demand, like overnight. As they can do this, updates are usually far more regular, so you don’t have to wait for that new feature they’ve already made!

6) Work from anywhere

As I previously mentioned, all you need to use most cloud-based software is a computer, web browser and an internet connection. This means that you and your team can work on your site, resume work at a customer’s site and even outsource some of your work abroad at the click of a button. With real-time updates, you’re all working from the same book, no matter where you are.

7) Disaster recovery

All businesses should have disaster recovery plans. What would happen if you suddenly lost all of your data? How much would that cost your organisation? According to the Aberdeen Group, “small businesses are twice as likely as larger companies to have implemented cloud-based backup” because of the lack of upfront investment needed and little time & experience needed for setup. The same is true with our cloud software, it’s all automatically backed up so there’s even less to worry about.

8)Easily cope with demand

Do you & your employees use your software the same amount, all year round? Or are you in one of the many professions (like accountancy) that will have sudden increases in demand for your software? Running your software on the cloud lets you cope with these surges and drops of demand by changing what resources are used, saving you money.